Invoice Collection

Synopsis

Is bad invoice software a problem? This Invoice Collection spreadsheet template provides printable invoice spreadsheets for any business need, with templates for small businesses, freelancers, consultants, contractors, or corporations. Enter billable services, product quantities, and additional expenses, and our template will calculate the totals accounting for taxes and fees. Break out charges by services, product quantities, hours, or all three. A Proforma invoice calculates freight, tariffs, insurance, legal, and inspection fees for international orders. And a corporate sales invoice accounts for currency exchange rates for international deals. Last, an invoice tracker tallies outstanding invoices to keep track of paid and outstanding invoices.

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How does the spreadsheet template assist in calculating freight for international orders?

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The spreadsheet template assists in calculating freight for international orders through the Proforma invoice. This invoice calculates freight, tariffs, insurance, legal, and inspection fees for international orders. It takes into account all these factors to provide a comprehensive calculation of the total cost.

What are the key features of a good invoice software?

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Key features of a good invoice software include the ability to enter billable services, product quantities, and additional expenses, with automatic calculation of totals accounting for taxes and fees. It should allow for charges to be broken out by services, product quantities, hours, or all three. For international orders, it should calculate freight, tariffs, insurance, legal, and inspection fees. It should also account for currency exchange rates for international deals. Lastly, it should have an invoice tracker to keep track of paid and outstanding invoices.

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Have you heard about this PayPal invoice scam going around? Scammers are using fake invoices to trick small businesses, individuals, and big corporations into sending money to fraudulent accounts posing as legitimate businesses. Fake invoice scams can be seriously damaging, as similar scams cost big tech companies Facebook and Google hundreds of millions of dollars in 2019. Below, we explain 1) How the PayPal invoice scam works, 2) how even big companies are tricked by these scams, 3) how you can create personalized invoices to avoid getting caught up by these scams, and 4) how to use a fully customizable Invoice Collection template we created to get started. Whether you're a small business, corporate buyer, freelancer, consultant, or contractor, this template has invoices for you. If you want to go straight to the resource, scroll below to go there now.

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Paypal invoice fraud explained

If you've ever used PayPal, you probably know it allows sellers to create invoices to send to other users' account to pay for a product or service directly on the platform. The scam that's going around now takes advantage of PayPal's minimal security filters, which don't double-check if an invoice is legitimate or not. This scam makes it pretty easy for scammers to send invoices that request payment for a service to other PayPal users. In this example, the "Billing Department of PayPal' requested a thousand dollars from a fake Walmart eGift Card purchase. Other scammers send invoice estimates, like this example where sixteen hundred dollars was requested for a new internet connection. In this case, the goal is for the user to click a scam link or call a fake phone number.

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What are some resources available for victims of fake invoice scams?

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Victims of fake invoice scams can seek help from various resources. They can report the scam to their local law enforcement agency or to the Federal Trade Commission in the U.S. They can also report the scam to the Internet Crime Complaint Center. If the scam involved a financial transaction, they should contact their bank or credit card company immediately. Additionally, they can seek advice from consumer protection agencies or non-profit organizations that specialize in fraud prevention and recovery.

How can one educate themselves about the various forms of online scams?

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One can educate themselves about various forms of online scams by staying updated with the latest news on cybercrime and online fraud. It's also beneficial to follow cybersecurity blogs, forums, and social media channels. Participating in online security webinars and workshops can also be helpful. Moreover, understanding the common signs of scams such as unsolicited requests, pressure tactics, too good to be true offers, and requests for personal information can also aid in recognizing scams.

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Sometimes these invoices request cash, or sometimes crypto, but they usually all have some form of "here's your invoice" or "invoice updated" with a button to say "view and pay invoice." This mimics a real PayPal invoice and is sent through a spoofed version of the service@paypal.com email address. And these scams aren't just limited to fake invoices - we even got a fake text message from PayPal support while researching this article.

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How have major companies like Google and Facebook been affected by invoice scams?

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Major companies like Google and Facebook have been significantly affected by invoice scams. In 2019, both companies fell victim to a scam that cost them over one hundred million dollars. Scammers were able to convince these companies to make payments on fraudulent invoices. This incident highlights the potential severity and financial impact of invoice scams on businesses, even those with sophisticated security measures.

What steps can be taken to identify and avoid invoice scams?

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To identify and avoid invoice scams, you can take the following steps:

1. Do not click on any links or call any numbers provided in the suspicious invoice.
2. Check the invoice for any typos or errors, as this can be a sign of a scam.
3. If you're unsure about the legitimacy of the invoice, check your account directly on a separate device or through the app.
4. Be aware that scammers can use reputable brands to send malicious invoices, so always verify the source.
5. If you're contacted by phone, do not give out any personal or financial information.

Remember, it's always better to be safe than sorry when dealing with potential invoice scams.

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So what can you do if you get one of these scam invoices? First of all, don't click anything, and don't call any numbers. Check it for typos, and if you're really not sure if it's legit, check your PayPal account on a separate device or through the PayPal app directly. And be careful; these scams aren't just limited to PayPal. Scammers have also used Quickbooks domains to send malicious invoices made with a free QuickBooks account and have spoofed requests for payments from brands like Norton antivirus or Office 365. These scammers then convince their victims to call a number to learn more, giving them a second benefit: a phone number to call back for repeat scams. How bad can getting scammed by an invoice get? Well, Google and Facebook found out the hard way when they had to pay out over one hundred million to invoice scammers back in 2019.

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Explainer

Create custom invoices

So how can you create an invoice for your business that buyers know is safe, and isn't flagged by email security services and lost forever? You need an invoice that's customized to your business, that's not auto-generated through Quickbooks or PayPal, that you can send in an email as a PDF. Our Invoice Collection collection provides printable invoices for any business need. Whether you are a small business, freelancer, consultant, contractor, or corporation, there are templates you can customize and save as a PDF so your buyers know your documents are safe and coming directly from you. This enables you to get paid on time without the invoices getting spam-filtered by security precautions.

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How does an invoice tracker help in managing the financial aspects of a business?

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An invoice tracker helps in managing the financial aspects of a business by providing a centralized system to monitor all invoices. It allows businesses to break down charges by service, product quantity, or hours, and automatically handles calculations. This helps in maintaining accurate financial records, tracking billable services, and understanding the revenue flow. It also keeps track of paid and outstanding invoices, enabling businesses to manage their receivables effectively and maintain a steady cash flow.

What are the benefits of using a customizable invoice template for your business?

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Using a customizable invoice template for your business has several benefits. Firstly, it allows you to break down your charges by service, product quantity, or hours, providing clear and detailed billing information to your clients. Secondly, it automates calculations, reducing the chances of errors and saving time. Thirdly, it helps in tracking all your invoices in one place, enabling you to easily monitor which invoices have been paid and which are outstanding. Lastly, a stylishly designed template can enhance your professional image.

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Each template is stylishly designed so you can break out your charges by service, product quantity, hours, or all three. Once you pick the invoice that's right for you, customize it to your needs, and the invoice handles the calculations. The template also tracks all of your invoices in one place, so you know how many have been paid and how many are outstanding. Below, we show you how easy each invoice is to customize and use.

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Can you compare the invoice collection with other business invoice software?

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The invoice collection provided here is a versatile tool that can be tailored to various business needs. It offers different styles and functionalities for different use cases, such as sales invoices for small businesses or hourly rate invoices for freelancers. However, a comparison with other business invoice software would depend on the specific software in question. Some software may offer more automation or integration with other business tools, while others might excel in user-friendliness or customization options. It's important to consider your specific business needs when choosing an invoice software.

How does the functionality of different invoices in the collection enhance the business strategy of various businesses?

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The functionality of different invoices in the collection can enhance the business strategy of various businesses by providing tailored solutions for their specific needs. For instance, a small business might benefit from a sales invoice to bill customers, while a freelancer might find an invoice that breaks down hours and hourly rates more useful. This flexibility allows businesses to choose an invoice format that best suits their operations, thereby improving efficiency, accuracy, and professionalism in their billing processes.

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Select invoice type

The first step is to select the invoice that's right for your business. Each invoice in the collection has its own style and functionality for different use cases. For example, if you are a small business, you can use a sales invoice to bill customers or use the shipping invoice (above) to ship products to them. As a freelancer, the invoice below breaks out your hours along with your hourly rate to tally what's owed.

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How can invoice templates help in managing taxes and additional fees?

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Invoice templates can greatly assist in managing taxes and additional fees. They allow you to enter your billable services, product quantities, and additional expenses. The templates then automatically calculate the totals, accounting for taxes and fees. This not only saves time but also reduces the chances of errors in calculations. For international deals, some templates even allow you to account for currency exchange rates and additional fees.

How does the Corporate sales invoice account for currency exchange rates in international deals?

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The Corporate sales invoice accounts for currency exchange rates in international deals by allowing you to select the currency and country of origin for the exporter and consignee. You then enter the current exchange rate and any additional fees. This ensures that the invoice accurately reflects the value of the transaction in the relevant currencies.

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Customize and calculate

After you've selected your preferred invoice, you can customize all of the fields in blue. Enter your billable services, product quantities, and additional expenses, and our templates will calculate the totals, accounting for taxes and fees.

And the Corporate sales invoice allows you to account for currency exchange rates for international deals. Select the currency and country of origin for the exporter and consignee, then enter the current exchange rate and any additional fees.

Track your payments

Last, our invoice tracker lets you tally your outstanding invoices to keep track of how much you've received and how much you're owed. Simply enter the number, date, and details of each invoice you send out. At the top, you'll see how much you've invoiced to date, while the date of payment column tracks when you've been paid for that invoice.

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With fully personalized invoices, your clients will know your invoices are coming from a trusted source and not from a scammer. For more custom invoice templates, check out our other Invoice Models template on how to make an invoice that increases profits with PowerPoint.