Kanban Collection Presentation preview
Kanban Board Slide preview
Kanban Board Slide preview
Cross-departmental Kanban Slide preview
Kanban Board Slide preview
Kanban Checklist Slide preview
Kanban Grid Slide preview
Kanban Board Slide preview
Kanban Board Slide preview
Kanban Workstream Slide preview
Kanban Value Stream Slide preview
WIP (Work in Progress) Limit Slide preview
WIP by Process Group Slide preview
Leadtime Breakdown Slide preview
Measure Workflow: Work in Progress Slide preview
Features Backlog Slide preview
Bug Tracking Slide preview
Kanban Swimlanes Slide preview
Sprint Planning Slide preview
Multi-card Kanban Slide preview
Cumulative Flow Diagram Slide preview
Cumulative Flow Diagram Slide preview
Project Stages Slide preview
Lean Kanban  Slide preview
Push vs Pull System  Slide preview
Kanban 3-Bin System Slide preview
Kanban's 2-Bin System Slide preview
Kanban System Slide preview
Kanban Classification Slide preview
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Synopsis

Need a fast way to increase productivity? Our Kanban Collection presentation provides customizable resource slides that you can download and customize for any business need. It includes slides for Kanban templates, Features backlogs, work in progress limits, lead times, Kanban graphs, plus many more. Let's review how these tools work, and how each one makes project management a whole lot easier and more efficient.

Questions and answers

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While the content does not provide specific examples, many companies across various industries have successfully implemented Kanban graphs in their project management. For instance, Toyota is a well-known example, having developed the Kanban system to improve manufacturing efficiency. In the tech industry, companies like Spotify and Zara have used Kanban to manage their software development processes. However, it's important to note that the success of implementing Kanban graphs largely depends on the specific needs and workflows of each business.

Some alternative strategies to Kanban for managing work in progress limits and lead times include Scrum, Lean, and Critical Path Method (CPM). Scrum uses time-boxed iterations called sprints, where work is broken down into smaller tasks. Lean focuses on eliminating waste and improving efficiency. CPM is a step-by-step project management technique for process planning that defines critical and non-critical tasks to prevent timeframe problems and process bottlenecks.

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Kanban

A Kanban board is a visual representation of the work process. Kanban can lead to major increases in personal productivity and across teams with just a small amount of effort. That's because Humans brains can process images 60,000X faster than text. Here you can see that each task is color coded to show who is responsible. Within minutes, Kanban can turn a chaotic mess of tasks into a shared, actionable view of what's been done, what's in progress, and what needs to be done next with color coded cards. 

Questions and answers

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One real-world example of a company that successfully used Kanban boards is Toyota. The automobile manufacturing company introduced the Kanban system in the 1940s to improve manufacturing efficiency. This system helped Toyota to visualize work, limit work-in-progress, and maximize efficiency. Tasks were represented visually on a Kanban board, allowing team members to see the state of every piece of work at any time. This turned a chaotic mess of tasks into a shared, actionable view of work progress, significantly improving productivity and efficiency.

Some alternative visual strategies to Kanban boards that can also lead to major increases in personal productivity include Scrum boards, Gantt charts, and mind maps. Scrum boards are similar to Kanban boards but are more focused on sprints, or short periods of intensive work. Gantt charts provide a visual timeline for tasks and are particularly useful for projects with dependencies. Mind maps are great for brainstorming and organizing thoughts or ideas visually. Other tools like Trello, Asana, or Jira also offer visual project management features that can enhance productivity.

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Now, companies of every size in every industry — such as Apple, Pixar, and Spotify — use it to efficiently manage projects and organize tasks in a clear, visual way. And I'll show you how they do it. For instance, Spotify implemented Kanban after they struggled to execute projects. They decided to go for a simple approach with just three sections: To Do, In Progress, and Done. This was so team members wouldn't get overwhelmed with tasks.

Questions and answers

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Yes, a real-world example of a company that successfully implemented Kanban for project management is Spotify. Spotify struggled with executing projects and decided to implement Kanban for a more efficient approach. They used a simple Kanban board with just three sections: To Do, In Progress, and Done. This helped team members to not get overwhelmed with tasks and improved their project management.

Spotify could consider several alternative project management strategies. One such strategy is Scrum, which is an agile framework for managing work with an emphasis on software development. It is designed for teams of three to nine members, who break their work into actions that can be completed within timeboxed iterations. Another strategy is Lean project management, which focuses on delivering value to the customer by eliminating waste. This could involve reducing unnecessary meetings, improving communication, and streamlining processes. Lastly, Spotify could consider the Waterfall model, a sequential design process often used in software development where progress is seen as flowing steadily downwards through the phases of conception, initiation, analysis, design, construction, testing, production/implementation, and maintenance.

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Kanban Board

Kanban designs can vary. In this example, tasks are organized by lanes, or departments, instead of by individual team members. This is a great way to visualize and sync up on a project that runs across multiple teams. (Slide 6)

Kanban Board

This board combines both styles for a more detailed view, segmented into new requests, in-progress tasks, and completed tasks. The cards show the team member and department responsible for each task. [italic](Slide 10)[italic]

Features backlog

Kanban is a powerful and flexible tool that can help teams work smarter — not harder — and streamline processes. Because of that, its popular with software teams, where there's a continuous flow of development requirements, enhancements, and bug fixes that come in and need to be sorted.

Since these new tasks or features can pile up, Kanban utilizes a Features Backlog. It's important to make a backlog manageable and visualize a time line for completion. This board organizes tasks by status and progress. The board shows new features that have been requested, ones that have been triaged — or sorted out and assigned already — and ones that are in progress or near completion. Teams can choose to remove the divided sections if they want and just list out the features instead. (Slide 17)

Questions and answers

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One example of a company successfully using the Features Backlog in Kanban is Spotify. Spotify uses a modified version of Kanban to manage their product development. They have a Features Backlog where new features or improvements are listed. These are then prioritized and moved into the development process when resources become available. This approach allows Spotify to continuously deliver new features and improvements to their users while maintaining a manageable workload for their development teams.

There are several alternative strategies to Kanban for managing project tasks. Some of these include Scrum, which is an agile framework for managing complex projects, and Waterfall, a more traditional project management approach that follows a linear, sequential design process. Other alternatives include Lean, which focuses on eliminating waste and improving efficiency, and Agile, a flexible approach that prioritizes customer satisfaction and team collaboration. Each of these strategies has its own strengths and weaknesses, and the best choice depends on the specific needs and circumstances of the project.

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Features Backlog

WIP (work in progress) limit and lead time

The Kanban system was first invented by Toyota in the early 1940s as a way to keep track of products. Each card they used contained important information such as the part number, source information, and destination information. The system made sure that Toyota didn't spend money on parts that weren't needed. It was so successful that Toyota went from operating at a loss to the global competitor it is today. Nowadays, Toyota still uses Kanban to manage its car production process and trim wasteful spending. It's good for managing waste - but what's the best way to make sure there are enough team members to get everything done?

Questions and answers

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Toyota is a prime example of a company that successfully implemented the Work in Progress (WIP) Limit in their project management strategy. They introduced the Kanban system to manage work at different stages of production. By limiting the amount of work in progress, they were able to reduce waste, prevent overproduction, and identify inefficiencies in their processes. This approach allowed them to improve productivity and efficiency.

Some alternative strategies to the Work in Progress Limit for managing tasks in project management include the use of Scrum methodologies, Agile project management, Lean project management, and Critical Path Method (CPM). These strategies focus on different aspects such as iterative progress, flexibility, efficiency, and task prioritization respectively. Another strategy could be the use of project management tools and software that can help in task allocation, tracking progress, and maintaining communication among team members.

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WIP (Work in Progress) Limit

If a backlog gets too long and there are too many tasks in progress, it's going to be a bottleneck, and team members will experience burnout. That's not sustainable. The way to get around that is through a simple calculation called the Work in Progress Limit. First, calculate process efficiency by dividing the time spent on value-adding tasks by the overall time spent on tasks. Then, divide the total number of team members by that efficiency, and you'll get the maximum number of tasks that should be in progress. Past that amount, and work will be a slog.(Slide 13)

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A perfect use for this is a customer service response queue, where it's almost impossible to plan what kind of calls will come in and what the nature of those calls will be. However, you can make some general assumptions to plan capacity to meet that demand. In the example below, we can see just how impactful that Work in Progress Limit is. The lead time is the amount of time it takes from a task received to a task delivered. Once the work-in-progress limit was used, lead times were shortened considerably and tasks were completed much more efficiently. (Slide 15)

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Leadtime Breakdown

Graphs

For even more visualizations, use these graphs to plot out the amount of time spent in each phase of development. The number above each column represents the number of tasks involved. This cumulative flow diagram plots out every phase of development against each other. (Slides 22 and 24)

Project Stages
Cumulative Flow Diagram

Conclusion

Kanban boards will only become more popular with the shift to remote work. We can already see it with the rise of Kanban platforms like Jira and Trello. They provide a quick way to sync between teams, no matter where they are. But Kanban boards are only effective when they take into account the limitations of a team, which is why it's so important to set a work-in-progress limit and prioritize the most important tasks with the help of the tools in this collection. Remember: you can download and customize this Kanban Collection presentation for all your project management needs to save time and hours of work. 

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