Agile Project Management Presentation preview
Title Slide preview
The Agile Method Slide preview
Advantages Of Agile Slide preview
Agile Project Management Process Slide preview
Detailed Agile Process Slide preview
Agile Development Slide preview
Agile Method: Scrum Elements Slide preview
Agile Methods: Scrum Roles Slide preview
Agile Methods: Kanban Practices Slide preview
Agile Methods: Kanban Board Slide preview
Agile Methods: Kanban Board Slide preview
Agile Roadmap Slide preview
Agile Roadmap Slide preview
Agile Release Plan  Slide preview
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Synopsis

Has the traditional linear approach to project management left you over budget with an under-developed product and dragged out time-to-market? An agile approach provides greater flexibility, transparency, and accountability for managers with complex projects that require multiple phases of feedback and revision. With this Agile Project Management deck, focus on customer needs with an iterative approach to maximize project success.

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The agile approach facilitates team collaboration in project management by providing greater flexibility, transparency, and accountability. It allows for multiple phases of feedback and revision, which encourages continuous communication and collaboration among team members. This iterative approach focuses on customer needs and maximizes project success.

Some of the best practices in agile project management include: focusing on customer needs, using an iterative approach, incorporating feedback and revisions at multiple stages, maintaining transparency and accountability, and providing flexibility in managing complex projects.

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Slide highlights

Agile Development

In the agile development process, a manager receives requirements and project constraints, and the team develops possible solutions and releases multiple iterations until final approval or product launch. (Slide 7)

Agile Methods: Scrum Roles

Scrum is a commonly used agile methodology. The team roles of scrum can be classified as an organizational chart to detail the key stakeholders and person-in-charge on the project management team. (Slide 9)

Agile Methods: Kanban Board

Kanban boards are essential to workload management and progress tracking. Its visualizations can be used in agile management to limit work in progress, manage workflows, and create positive feedback loops. (Slide 12)

Outcome

The agile method of project management can be used by organizations of any size. For large organizations with a legacy issue, agile could especially lead to a more efficient workflow than the traditional waterfall model. With agile, managers can take an iterative and collaborative approach to product development and project organization. Agile's focus is on customer needs and minimizes the resources and overhead needed to create a product with true market-fit. The increased flexibility and rapid pace also create faster turnaround times — the ultimate plus for project managers.

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The agile method contributes to efficient workflow by allowing organizations to take an iterative and collaborative approach to product development and project organization. It focuses on customer needs and minimizes the resources and overhead needed to create a product with true market-fit. The increased flexibility and rapid pace also create faster turnaround times, which is a significant advantage for project managers.

The key steps in implementing the agile method in an organization include: 1. Understanding the agile principles and values. 2. Training the team on agile methodologies. 3. Setting up an agile team and assigning roles. 4. Creating a product backlog. 5. Planning and executing sprints. 6. Reviewing and adapting the process.

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Application

Methodology

We begin with an overview of the agile methodology and how it is used in project management. Agile Method for Digital Product was originally developed as a newer approach to software development, but its ethos has been translated and applied to project management, product development, and even organizational management. For any team to be responsive and quick to adapt, agile can be a much stronger method to follow as opposed to the traditional, waterfall method where tasks are accomplished in a linear sequence.

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The future trends in agile methodology in project management include a greater emphasis on customer experience and user-centric design, increased use of AI and automation in project management, and a shift towards distributed and remote teams. There is also a trend towards more holistic and integrated approaches, combining agile with other methodologies like Lean and DevOps. Furthermore, there is a growing recognition of the importance of 'soft skills' like communication and empathy in agile project management.

The agile methodology helps in managing changes in project management by making teams more responsive and quick to adapt. Unlike the traditional waterfall method where tasks are accomplished in a linear sequence, agile allows for flexibility and adaptability, making it easier to manage changes.

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Between traditional and agile project management methods, there are some key differences. Agile is very customer-centric, as it focuses product development on the end-user via multiple rounds of feedback and revisions. It is also flexible, which is a key point that separates it from the sunk cost fallacy that can happen in traditional models. This is where managers think just because a plan was made, it has to go through even if red flags show up in the process. Agile, on the other hand, gives stakeholders and participants the chance to pivot as appropriate, and either come up with a new iteration or start from scratch. The traditional method also focuses on documentation and time-consuming administrative details that team members feel compelled to complete but can require costly overhead. This can easily take valuable hours away from productive execution tasks.

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Agile Project Management aligns with customer-centric digital transformation initiatives in several ways. Firstly, Agile is inherently customer-centric. It focuses on developing products based on the end-user's needs and feedback, which aligns with the goal of digital transformation to enhance customer experience. Secondly, Agile provides flexibility. This is crucial in digital transformation initiatives as it allows for adjustments and pivots based on evolving customer needs and market trends. Lastly, Agile promotes transparency and accountability, which are key to managing complex digital transformation initiatives effectively.

While specific case studies are not provided in the content, the effectiveness of Agile Project Management in avoiding the sunk cost fallacy can be inferred from its principles. Agile Project Management is customer-centric and flexible, allowing for multiple rounds of feedback and revisions. This flexibility enables stakeholders and participants to pivot as appropriate, avoiding the sunk cost fallacy that can occur in traditional models where a plan is followed through despite red flags. Agile also reduces time spent on documentation and administrative details, which can lead to costly overhead and detract from productive tasks.

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Agile looks for working solutions and maximum business value in the least amount of time. Projects that are managed with an agile approach typically have shorter release cycles, which expedites the time-to-market. That's why agile is especially applicable to product or product feature development. (Slide 3)

The Agile Method

Advantages

Next, we move on to some key advantages of agile, which include better management of priorities, improved project visibility, higher team morale, better alignment between business needs and IT, boosted productivity, and faster time-to-market. The percentages here are editable graphs a project manager can use to assess how these key areas have improved after the switch to agile. (Slide 4)

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Process

The agile project management process can be viewed in stages: the prework, the start of the project with the initial set of requirements (let's group them as requirements A here), feedback for this first set of requirements and requirements B, then feedback and requirements C. The project requirements are sometimes also known as tasks to be completed during each stage.

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Agile Project Management and traditional linear approach to project management differ in several ways. Agile Project Management is a flexible, iterative process where projects are divided into small stages or 'sprints'. It allows for changes and adjustments throughout the project, promoting continuous improvement and incorporating feedback. On the other hand, traditional linear project management, also known as Waterfall, is a sequential process where one stage must be completed before moving on to the next. It is less flexible as changes are difficult to implement once the project has started. Agile is more transparent and provides greater accountability, making it suitable for complex projects with uncertain or volatile requirements. In contrast, the linear approach is better suited for simple, predictable projects.

Common challenges in applying Agile Project Management include resistance to change, lack of training, and difficulty in transitioning from traditional methods. Overcoming these challenges can be achieved through proper education about Agile methodologies, fostering a culture of openness to change, and gradual implementation of Agile practices.

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The prework stage is not exclusive to agile. Every project needs a blueprint to kick off regardless of its management methodology. The prework stage could be where managers define product vision, what the project entails, main tasks required, contractual agreements with external stakeholders, and a proposed release plan. Because the whole point of agile is to allow pivoting, the original release plan is more like a general blueprint of where you can go but can be adjusted.

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Agile project management is more flexible and adaptive compared to traditional project management. In agile, new features are broken down into smaller, manageable tasks and integrated through iterative cycles or sprints. This allows for continuous feedback and adjustments, ensuring the feature aligns with user needs and integrates well with the existing website. On the other hand, traditional project management follows a linear approach where the entire feature is developed and integrated in one go, which can be risky if changes are needed later on.

Amazon could greatly benefit from the agile project management approach. Agile project management allows for rapid adjustments and improvements, which is crucial in the fast-paced e-commerce industry. For instance, if Amazon wanted to implement a new feature like livestream shopping, they could start with a basic version and then continually improve it based on customer feedback and data. This approach reduces the risk of spending a lot of resources on a feature that might not resonate with customers.

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For example, you want to add a livestream shopping feature to an e-commerce site. The prework would be the development of the product vision and how it will integrate with your existing website and user base, the preliminary contractual agreements with talent that will be involved in the first wave of live stream content that will launch with the product, and your original release plan and features.

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A company that could benefit from Agile Project Management in their user interface development is Spotify. Spotify is a music streaming platform that constantly needs to update and improve its user interface to enhance user experience and stay competitive. Agile Project Management would allow Spotify to iteratively develop and test new features, get feedback from users, and quickly implement changes. This approach would ensure that the user interface is always optimized for the best user experience.

Companies can implement Agile Project Management in their user interface development process by first defining the project's requirements. These requirements are then divided into smaller, manageable tasks or "sprints". Each sprint is developed, tested, and reviewed in a cyclic manner. This allows for continuous improvement and adaptation. In the context of user interface development, a low-fidelity wireframe can be created as part of a sprint. This wireframe is then developed into a prototype and tested by users. Feedback from this testing phase is used to improve the next sprint, ensuring the final product meets user needs and expectations.

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Agile Project Management Process

Now you start the agile process and set out to accomplish the project's "Group A" requirements. For this Livestream feature, let's say your Group A requirements are to come up with a low-fidelity wireframe of how the user interface will work. In the wireframe development, you'll need to create three possible versions, then develop a low fidelity prototype for a few users to test.

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The Agile approach to project management enhances flexibility and accountability in complex projects by allowing for iterative development and continuous improvement. This approach allows teams to respond to changes and feedback more quickly and efficiently, as they are not bound by a rigid plan set at the beginning of the project. It also promotes accountability as each team member is responsible for a specific part of the project and its success. Regular meetings or 'scrums' ensure everyone is on track and any issues are addressed promptly.

The traditional model of project management, often referred to as the Waterfall model, has several potential pitfalls when compared to the Agile approach. Firstly, it is less flexible. Once a stage is completed, it's difficult to go back and make changes. This can lead to problems if errors or requirements changes occur late in the project. Secondly, it can be slower. The entire project is delivered at once, which can delay the time-to-market. Lastly, it can be more costly. If changes are needed after the project is delivered, it can be expensive to implement them. In contrast, Agile allows for continuous feedback and adjustments throughout the project, potentially catching mistakes earlier and reducing the overall risk.

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After you gather feedback from your test group, it's time to implement it into the "Group B" requirements to create your next iteration. One of your first tasks at this point could be to analyze and synthesize study results and make sense of them. Another could be to discuss UX changes with the software team, modify the lofi prototype, and create hifi mockups for another round of feedback. Schedule another user group to come in for feedback, then synthesize and implement their input into "Group C" requirements to rinse, repeat, and release.

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Now, for comparison, what would this project look like if it followed the traditional model, and not Agile? Your development team would sketch the user interface, come up with a high fidelity prototype, send it off to the dev team to create the perfect version, and launch it fully formed only to discover it confuses the users. At this point, it is much harder and slower to make changes because so many links in the chain have already come together. For every little change, a whole cascade of other changes could be involved. This is why agile can often be more successful and catch mistakes before they become more irreversible.

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Agile Project Management utilizes feedback for continuous improvement through iterative development and regular reviews. After each version's release, feedback is collected and analyzed. This feedback identifies areas for improvement which are then added to the backlog of requirements to be developed and dispatched in the next iteration. This process ensures that the product or project is continuously improving and adapting to meet the needs and expectations of stakeholders.

In Agile Project Management, the backlog of requirements is managed by the project or product owner. The owner prepares reports that are used to manage the backlog of requirements to be developed and dispatched. After each version's release, there will be a backlog of areas for improvement based on feedback, which are then implemented before the next release. This process ensures continuous improvement and adaptation to changes.

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Process details

A more detailed agile process breaks down the personnel involved in the lifecycle. The project begins with the stakeholders, which could be both internal and external, an executive or investor, or even a user persona with a development request. Their demands are communicated and then translated into project specs. The project specs are then managed by the project or product owner. This team leader prepares reports that will be used to manage the backlog of requirements to be developed and dispatched. In this example, there are three main versions. After each version's release, there will be a backlog of areas for improvement (based on feedback) to implement before the next release. (Slide 6)

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The product backlog in Scrum is a prioritized list of features, functions, requirements, enhancements, and fixes that need to be done in a project. It's the single source of requirements for any changes to be made to the product. The Product Owner is responsible for the product backlog, including its content, availability, and ordering. It's important because it guides the Scrum team on what to work on next. It helps in planning and scheduling the work, and provides a clear understanding of what needs to be done. It also helps in managing the scope of the project and ensures that the team is working on the highest value features first.

The concept of 'sprints' in Scrum contributes to the success of a project by allowing for focused, intensive work on a specific aspect of the project for a fixed duration. This allows for rapid development and testing of functional results, which can then be reviewed and improved upon in subsequent sprints. It also allows for greater flexibility and adaptability, as changes can be made in response to feedback or changing requirements between sprints.

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Scrum

Scrum is a common method of agile project management. The Scrum Process has six key elements. The first one is the product backlog, or the list of requirements that are prioritized and often divided into work packages. Another element of scrum is sprints, which divides work into fixed duration (usually a few days) that hyper-focuses on a specific work package for a functional result.

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There are numerous case studies that demonstrate the effectiveness of Agile Project Management. For instance, IBM's report on their own transition to Agile practices showed a significant reduction in defects and increased productivity. Another example is the British Telecom, which reported improved team morale and faster time to market after adopting Agile. The Federal Aviation Administration's (FAA) SWIM program is another case where Agile led to improved quality and customer satisfaction. Please note that these are just a few examples and there are many more case studies available that highlight the benefits of Agile Project Management.

Agile Project Management (APM) is a flexible, iterative approach to project management, focusing on delivering value in small, incremental steps. It emphasizes collaboration, customer feedback, and small, rapid changes. Other project management frameworks, such as Waterfall, are more linear and sequential, focusing on detailed upfront planning and design. Waterfall projects progress through a set of stages, from requirements gathering to deployment, with each stage generally completed before the next one starts. In contrast, APM allows for changes and adjustments throughout the project, making it more adaptable to changes in business needs or market conditions.

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Agile Method: Scrum Elements

These sprints are then reviewed in a meeting where the team presents the result for feedback that is implemented into the next sprint. A sprint backlog is then used to split the work into smaller packages or allocated to smaller teams and document the remaining work for each package. The idea is to shape the product in increments of improvement so that each sprint accomplishes some level of potentially shippable functionality. Finally, daily scrum meetings, often lead by the scrum master, confirm everything is going the right way.

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To segment by psychographic profile, break down your customers by lifestyle, personality, values and interest. For instance, let's say your target customers follow the lifestyle of an urban professional. Their personality is curious with a love for new innovations and the latest gadgets. They value stability, fluidity and ease of use, and they have an interest in everything from arts and entertainment to tech. However, their unifying interest is to accomplish daily tasks easier.

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Kanban is a visual project management framework used in Agile methodologies. It uses a board and cards to visualize the workflow, which helps in identifying bottlenecks and inefficiencies. Compared to other Agile methods like Scrum, Kanban is less structured and doesn't require regular sprints. Instead, work is continuously delivered and new tasks are pulled as capacity allows. This makes Kanban more flexible and adaptable to changes. However, it may lack the discipline provided by Scrum's time-boxed sprints and defined roles. Both methods aim for continuous improvement and have their own strengths depending on the project context.

The Kanban method enhances business strategy in Agile Project Management by providing a visual representation of the workflow, which aids in identifying bottlenecks and managing tasks more efficiently. It makes policies explicit, creating a shared understanding of the process and agreed-upon guidelines. This method also encourages continuous improvement through regular feedback loops in meetings. Furthermore, Kanban limits the amount of ongoing work to prevent multitasking, ensuring team members are not overburdened. This leads to improved productivity and efficiency, which are key to a successful business strategy.

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Let's say you want to use this visualization as part of your daily scrum meeting. You can actually edit this information to list the details you want to review under each element. For instance, under product backlog, you can replace the bullet points with the requirements that still need to be implemented. Under sprint, you can summarize the current status of the sprint. Your Sprint backlog card will cover what still needs to be accomplished. (Slide 8)

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Kanban

Another useful agile method is Kanban. Kanban Methodology visualizes a lean workflow in a notecard format, with columns that correspond to steps of the development process and cards assigned for individual tasks. Kanban makes policies explicit with a collective definition of the process and agreed-upon guidelines, and naturally creates a feedback loop for continuous improvement through regular meetings. Also, Kanban makes it easier to manage workflows through the reduction of bottlenecks since everyone can see where the hold-up in the chain is. And because it limits the ongoing work to prevent multitasking, Kanban doesn't overburden team members.

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Common challenges in applying Agile Project Management include resistance to change, lack of training, lack of clarity in project scope, and difficulty in managing a self-organizing team. These can be overcome by fostering a culture of openness and flexibility, providing adequate training and resources, clearly defining project scope and expectations, and promoting effective communication and collaboration within the team.

Agile Project Management can be implemented in software development through a series of steps. First, a backlog of tasks is created, which includes all the tasks that need to be completed for the project. This could include things like wireframe development, UX features, and coordination with test groups. The project manager then assigns these tasks to individual team members based on their skills and availability. As tasks are completed, they are moved from the 'to-do' list to the 'done' list, allowing everyone on the team to see the progress being made. This approach allows for greater flexibility and adaptability, as tasks can be reprioritized as needed based on feedback and changes in project requirements.

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Agile Methods: Kanban Practices
Agile Methods: Kanban Board

You can use the colors to represent individual team members and the tasks they are assigned. The Kanban board is made up of a backlog of tasks, tasks that have been accepted, and tasks that are to be implemented, tested, and then completed.

With our livestream shopping feature, the backlog would be all the tasks that we previously defined, like the wireframe development, the UX features, and any coordination with talent or test groups that needs to be managed. As the project manager, you will take tasks from the backlog and assign them to individual team members. As you can see, maybe the main software developer is light green. Here they have three tasks in their to-do and one in progress. The partnerships coordinator, who is in charge of managing talent, is in dark green. In this case, all of their talent acquisition-related tasks are done, as the contracts have all been signed with the influencers who will test and provide feedback then release content at launch. (Slide 11)

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The main components of Agile Project Management include:

1. Agile Manifesto: It's a set of 12 principles that guide the agile project management approach.

2. Agile Methods: These are specific approaches to project management, such as Scrum, Kanban, Lean, XP, etc.

3. Agile Teams: These are cross-functional groups of professionals who work together on a project.

4. Agile Artifacts: These include product backlog, sprint backlog, and potentially shippable product increment.

5. Agile Ceremonies: These are regular meetings like daily stand-up, sprint planning, sprint review, and sprint retrospective.

Agile Project Management enhances business strategy by providing greater flexibility, transparency, and accountability. It allows for continuous improvement and adaptation in response to changes, which can lead to a better end product. It also helps in managing high-risk tasks effectively by allowing adjustments in task priorities. This way, the success of a project is not entirely contingent on the success of a high-risk task.

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Roadmap

An agile roadmap can be used as a project timeline to track progress across multiple years. In this visualization, three different workstreams can be tracked across the years and are color-coded by project risk level. Project Risk Management is important as there can be uncertain events or conditions that disrupt a project's process. Awareness of possible outcomes or possible disruptions better prepares both manager and stakeholder.

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An agile release plan can be used to communicate with key stakeholders at various stages of a project by providing a phase-based visualization that tracks tasks and progress across iterations. This allows stakeholders to understand the current status of the project, the progress made, and the tasks that are yet to be completed. It also provides transparency and accountability, making it easier for stakeholders to make informed decisions and provide necessary support.

A project manager might face several challenges when implementing an agile release plan. These include resistance to change, lack of clear communication, and difficulty in managing resources. To overcome these challenges, the project manager can ensure proper training and education about the agile methodology, establish clear communication channels, and use effective resource management strategies.

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For projects or tasks that are high risk, you can see where to focus your attention, or adjust task priorities so another key task isn't entirely contingent on the success of a high-risk task. Ideally, a task that follows a high-risk task can be carried out despite the success or failure of the high-risk task.

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Agile Release Plan

In the case of our live stream shopping feature, a delay to sign up content creators could lead to a weak launch with not enough content to keep your user base engaged, or even know how this new feature works. Another high-risk task could be the creation of the creator dashboard where creators upload their content. If this backend is not set up properly, no one will be able to upload their content or watch livestreams, which would effectively kill your launch. (Slide 13)

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Alternatively, an agile release plan is another type of roadmap project managers can use to track timelines across different versions and releases. It's more of a phase-based visualization that tracks tasks and progress across iterations, which can be helpful variation depending on what information you need to track or communicate with key stakeholders at various stages of the project. (Slide 15)

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