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Synopsis

Does your company struggle to organize income, cash flow, and balance sheets? The rush to meet deadlines for these reports can result in errors and inconsistencies, even though they are essential for your board members, directors, and investors. To help, we've developed an all-in-one Financial Statements Template. This template combines the three essential financial statements - Income, Cash Flow, and Balance Sheet - in one place. It offers monthly, quarterly, and yearly visualizations regarding each statement, a dashboard to assess the company's financial health, and a final PDF report with a five-year projection, including annual outcomes of the three statements.

Use this template to organize your company's performance. It helps prevent mistakes and inconsistencies in the financial statement calculations. It also serves as a way to help spot opportunities to cut costs or alter strategies to increase revenue. Additionally, it saves hours of work, allowing one to focus on other tasks instead of performing manual calculations.

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Content

How to use the template

Before using the template, it's helpful to know how it's set up. The blue highlighted fields – or blue text – are where you need to enter your information, and they're essential for the template to work correctly. The black fields have special formulas and calculations. Be careful not to delete the fields with black numbers or make big changes, as they are important for the template to function properly.

The template is organized into four main sections. Tabs for Income, Cash flow, and Balance Sheet data are categorized into monthly, quarterly, and annual sections, marked in blue. The final section, "Reports & PDFs," colored in gray, includes tabs to calculate financial outcomes.

To use the template, you can begin by entering data in either the monthly, quarterly, or yearly tabs. These tabs are linked and automatically sum up totals from one period to the next: monthly figures lead to quarterly summaries, which form the basis for the annual total. While the quarterly and yearly sections are made up entirely of formulas, adjustments are possible. Any formula can be overwritten. Fields that have been changed will turn blue to indicate manual data input.

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How to organize the Income Sheet

To set up the Income Statement in the template, go to the "Monthly Income Sheet" tab. The Income statement is designed to calculate the company's net profit based on revenues and expenses. In this tab, enter the company's transactions to analyze the Gross Profit, EBIT (Earnings Before Interest and Taxes), and Net Income. Additionally, this tab displays mini-charts to show trends in revenues and expenses.

To customize the income sheet, list the categories and subcategories for your company's revenues. Additionally, there's a specific field to include values for "sales returns and allowances", which will be deducted from the total revenues. Next, the expense categories and subcategories should be organized similarly. The expenses are differentiated between Cost of Goods Sold (COGS) and Operating expenses. COGS are the expenses directly tied to the company's production and overall management, while operating expenses cover costs related to the company's core activities, like salaries, rent, and utilities.

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After entering your revenues and expenses, there's a final section at the end where you can review your income sheet metrics. Enter the 'Interest expenses' and 'Annual tax rate" in the designated fields to include taxes in the calculation. These figures will automatically add up in the quarterly and annual tabs.

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How to organize the Cashflow Sheet

The next step is to set up the Cash Flow Statement, starting on the "Monthly Cash Flow Sheet" tab. This sheet outlines your company's cash movements. It utilizes the "Net Income" directly from the Income Sheet, but it can be edited; overwrite the formula, and the field will change to blue.

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The Cash Flow Sheet is organized into three main sections:

  1. Operating Activities, which involve day-to-day business transactions like sales receipts and payments to suppliers;
  2. Investing Activities, which cover transactions for long-term assets, such as equipment purchases or investments in other companies;
  3. Financing Activities, that are funding-related transactions, like loans, dividends, and share dealings.

Categories that increase cash flow are marked in green, and those that decrease it are red. Each section ends with a calculated cash inflow or outflow. You can also see the cash flow trends through mini-charts at the end of each category.

Finally, the tab concludes with an analysis of the cash increase based on your inputs and the current cash balance. The cash balance is calculated by adding the 'Net increase in cash' to your initial cash amount, which you can enter in the "Fields" tab. These figures will automatically add up in the quarterly and annual tabs.

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How to organize the Balance Sheet

The third and final statement, the Balance Sheet, shows a company's assets, liabilities, and equity. It's organized into two sections: Assets and Liabilities.

For assets, there are the current assets, which are goods and resources expected to be converted into cash or used within a year, like inventory and accounts receivable, and non-current assets, which are long-term investments, properties, and machinery. The "Cash Balance" from the Cash Flow Sheet appears automatically under current assets but can be manually edited if needed; to do that, enter a new number over the formula, and the field will change to blue.

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Liabilities are set up similarly, with current liabilities (like accounts payable and short-term loans) expected to be settled within a year and non-current liabilities (including long-term loans and lease obligations). Then there's shareholders' equity, which shows the company's ownership value, covering 'Capital contributions' and 'Retained earnings'. Like with other tabs, the Balance Sheet displays trends with mini-charts. These figures will automatically add up in the quarterly and annual tabs that follow. Or, remember: if you prefer, you can start with quarterly or annual numbers, skipping the monthly details.

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How to use the dashboard

Once the Income, Cash Flow, and Balance Sheets are set, the 'Financial dashboard' automatically calculates key metrics from these three statements. It analyzes the Debt-to-Equity Ratio, Return on Equity, Working Capital Ratio, Operating Cash Flow Ratio, and Net Profit Margin. For more on how these are calculated and their significance, check the "Notes" section on the side of the tab.

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The dashboard has three main sections to track those metrics: an 'Overview' combining totals from all periods, an "Annual Analysis" for yearly changes, and a "Quarterly Analysis" section for quarterly results from all years. It also includes a filter to select a specific quarter for better comparison.

How to generate the financial statements

The "statements" tab provides an annual summary of each statement—income, Cash Flow, and Balance—in a structured layout suitable for generating PDFs. To adjust any details within this tab, return to the monthly, quarterly, or annual tabs for editing.

Export the PDF

To export all statements into one single PDF, follow these steps:

  1. Click on the "File" tab. From the sidebar menu, select "Print."
  2. Choose "Microsoft Print to PDF" and click "Print" again to choose where to save the PDF;

Customize the logo

You can also insert your logo into the template. To do this, follow these steps:

  1. Navigate to the "Insert" tab on the ribbon.
  2. Click on "Pictures" within the "Illustrations" group.
  3. Select "Over cells" > "This Device" > Browse for the image file, select it, and click "Insert."
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Conclusion

Download our Financial Statements Template to improve the organization of income, cash flow, and balance sheets to ensure accuracy in financial reporting. With monthly, quarterly, and yearly visualizations, this template allows you to monitor your company's performance and financial health.

Download and customize this and 500+ other business templates

Start here ⬇️

Voila! You can now download this Spreadsheet

Download