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Productivity a problem? Use our To Do List spreadsheet template collection for a series of to-do lists and dashboards to manage projects across weekly, monthly, or subtask views. Manage personal to-dos by type, status, and due date. Track progress across individual tasks with a status to-do list. Since the most important element of any to-do list is to prioritize tasks, the Priority list divides to-dos by their importance. To track daily task accomplishments, use the daily log that accumulates progress toward daily, weekly, or monthly frequency goals.

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Project managers could greatly benefit from using the To Do List Spreadsheet. It allows them to manage projects across weekly, monthly, or subtask views, track progress across individual tasks with a status to-do list, and prioritize tasks. The daily log feature can be used to track daily task accomplishments, which can help in meeting frequency goals.

The Priority list feature of the To Do List Spreadsheet enhances productivity by helping to organize tasks based on their importance. This allows users to focus on high-priority tasks first, ensuring that critical tasks are not overlooked in the hustle of daily activities. By dividing to-dos by their importance, it provides a clear view of what needs immediate attention, thus aiding in better time management and efficiency.

Individuals or companies can implement the To Do List Spreadsheet in their daily operations by first identifying all the tasks that need to be done. These tasks can then be entered into the spreadsheet, categorized by type, status, and due date. The spreadsheet can be used to track progress across individual tasks with a status to-do list. The Priority list feature can be used to prioritize tasks based on their importance. For tracking daily task accomplishments, the daily log can be used that accumulates progress toward daily, weekly, or monthly frequency goals.

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Below, we share some productivity best practices from the business world's top executors, how those best practices can be added to your personal productivity toolkits, and how you can download and customize the To Do List spreadsheet model we created to help. The goal here is to help explain how to be more productive at work or working remotely. Companies and entrepreneurs alike have struggled with how to assess productivity in a hybrid workplace. But with more people than ever working remotely OR working for themselves, it can be hard to manage schedules and get everything done. If you want to go straight to the spreadsheet explainer, do so now.

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The Priority list feature of the To Do List Spreadsheet collection aids in task prioritization by allowing users to assign a level of importance to each task. This helps in identifying which tasks need immediate attention and which ones can be deferred. The feature can also be used to track progress and manage deadlines, ensuring that high-priority tasks are completed on time.

There are several strategies that can be employed to manage schedules and tasks when working remotely or independently. First, it's important to establish a routine and stick to it. This includes setting specific work hours and taking regular breaks. Second, use productivity tools such as to-do lists or project management software to keep track of tasks and deadlines. Third, prioritize tasks based on their importance and urgency. Fourth, eliminate distractions as much as possible. Finally, don't forget to take care of your physical and mental health. Regular exercise, a healthy diet, and adequate sleep can significantly improve your productivity.

The tool, which is a To Do List Spreadsheet, can be used to manage productivity in a hybrid workplace by allowing you to track and manage projects across weekly, monthly, or subtask views. You can manage personal to-dos by type, status, and due date. This can help in assessing productivity in a hybrid workplace where people are working remotely or for themselves, making it challenging to manage schedules and get everything done. The tool can be customized to suit your specific needs.

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The state of productivity 2022

The state of productivity in the workplace is all over the place in 2022. According to a recent Bureau of Labor Statistics report for Q2, business labor productivity as a whole is down 4.6% from last quarter. According to a recent Bureau of Labor Statistics report for Q2 of 2022, business labor productivity as a whole is down 4.6% from last quarter. In a New York Federal Reserve survey of executives from August of 2022, 30% of companies that expanded remote work reported lower productivity, while 50% reported no change. Another paper from July found that sectors with remote work reported a 3.3% annual increase in output per hour. Those that didn't allow remote work saw declines or no change.

A May 2022 study of workers found that those who worked at least some of the time remotely reported being 9% more productive than those working from the office. It could be that flexibility provides employees the option to optimize for what works best for them. This is one reason why the hybrid work environment has become more popular. Apple recently asked employees to come back into the office three days a week as "a pilot" of its hybrid office policy to foster more in-person collaboration it sees as necessary to develop high-quality hardware products. But the question really is: So how do you manage your productivity, whether working remotely or working for yourself?

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The May 2022 study suggests that workers who worked at least some of the time remotely reported being 9% more productive than those working from the office. This could be due to the flexibility remote work provides, allowing employees to optimize for what works best for them.

According to the New York Federal Reserve survey of executives from August 2022, 30% of companies that expanded remote work reported lower productivity, while 50% reported no change. Another study found that sectors with remote work reported a 3.3% annual increase in output per hour. Those that didn't allow remote work saw declines or no change.

The Bureau of Labor Statistics report for Q2 of 2022 indicates that business labor productivity has decreased by 4.6% from the previous quarter. This decline in productivity has been observed across various sectors, with some exceptions. For instance, sectors that allowed remote work reported a 3.3% annual increase in output per hour. Additionally, a study conducted in May 2022 found that workers who had the flexibility to work remotely at least some of the time were 9% more productive than those working exclusively from the office.

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Productivity best practices from top performers

Here's some advice from two very productive dudes: Jack Dorsey of Twitter and Elon Musk, who both ran multiple companies for years. Dorsey maps out his week around routines, with each day dedicated to a different task. Even if you have multiple tasks that need to be accomplished, this maximizes the flow state so that tasks are categorized and grouped into sub-tasks and not interrupted. Elon Musk famously avoids meetings and suggests walking out if they aren't valuable. That doesn't mean he doesn't believe in communication: he says people work best when they know what the goal is and why.

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According to Elon Musk, understanding the goal and its purpose in task management is crucial because it enhances productivity. Musk believes that people work best when they are clear about what the goal is and why it is important. This clarity helps in focusing efforts and avoiding unnecessary tasks or meetings that do not contribute to the goal. It also promotes effective communication and collaboration within the team.

The To Do List Spreadsheet collection can be used to emulate the task management strategies of successful entrepreneurs by organizing and categorizing tasks. For instance, you can dedicate each day to a different task or project, similar to Jack Dorsey's approach. This can help maximize productivity by promoting a flow state. You can also use the spreadsheets to avoid unnecessary meetings and focus on valuable tasks, similar to Elon Musk's strategy. The spreadsheets allow you to track progress, manage personal to-dos by type, status, and due date, and understand the overall goal of each task.

Elon Musk's perspective on meetings is that they should be avoided unless they are absolutely necessary. He believes that if a meeting is not providing value to all participants, it is better to walk out. However, this does not mean he undervalues communication. Musk emphasizes that people work best when they understand the goal and the reasons behind it.

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This is called prioritization, another key hack to be more productive. Steve Jobs recommends saying no to the "hundred other good ideas" in favor of the best idea. Warren Buffett adds, "really successful people say no to almost everything." Buffett actually has a trick called the "Two Lists" framework. He recommends you write down your twenty-five top goals. Then, circle your five highest priorities, and avoid the other twenty at all costs.

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The 'Two Lists' framework by Warren Buffett consists of two main components. First, you write down your top twenty-five goals. Second, you circle your five highest priorities from that list. The key is to focus solely on those top five goals and avoid the other twenty at all costs. This method is designed to help you prioritize and focus on what's truly important.

The 'Two Lists' framework, popularized by Warren Buffett, is a productivity method that involves writing down your top 25 goals, then circling your top 5 priorities and avoiding the other 20 at all costs. This method emphasizes focus and prioritization. Comparatively, other productivity frameworks may have different approaches. For example, the 'Eisenhower Box' separates tasks into four categories based on urgency and importance, while the 'Pomodoro Technique' uses timed intervals to break work into manageable chunks. Each framework has its own strengths and is suited to different types of tasks and individuals.

The 'Two Lists' framework aligns with the concept of prioritization in task management by helping individuals focus on their most important tasks. In this framework, you write down your top twenty-five goals, then circle your five highest priorities. The key is to concentrate on the top five tasks and avoid the other twenty until those are completed. This method ensures that your energy and attention are directed towards the most critical tasks, thereby enhancing productivity.

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Now that you have your "to-do" list, it's time to start your work. Instagram co-founder Kevin Systrom says to start whatever it is you need to do it for at least five minutes. If you can work on it for five minutes, you'll probably finish it. Beyond that, science shows that regular exercise, getting enough sleep, listening to music without lyrics while you work, and taking enough breaks will help you be more efficient overall. If you want more tips on how to create a culture of execution in your workplace, check out our summary of the book Execution: The Discipline of Getting Things Done.

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Manage your to-dos

So how can you take all that advice and apply it to your work? You need a to-do list that works for you. Our To Do List Spreadsheet provides a series of to-do lists with dashboards that you can download and customize for any business or personal need. Whether you want to manage projects across weekly, monthly, or subtask views or manage your personal to-dos by type, status, and due date, this template has easy-to-use lists for you. You can even track the progress of each individual task with a status to-do list.

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And since the most essential element of any to-do list is to prioritize, our to-do list model provides specific visualizations divided up by priority. Plus, if all you need is a daily task tracker, our daily log list accumulates your progress toward daily, weekly, or monthly frequency goals.

Manage your time

The most crucial task for any to-do list is to help you manage your time as efficiently as possible. This weekly to-do list allows you to budget a whole week's worth of tasks across multiple teams and responsible roles and track the estimated hours assigned for each task against the actual hours it takes to complete. For a full month's view, the same visualization is broken up across the weeks of a month. More rows can be added to accommodate a whole week's worth of tasks. The dashboard at the top tracks estimated cost and hours vs. actual cost and hours across each task.

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It also allows the project manager to track tasks, departments, and roles by their status. The PM can then track how many tasks are completed, in progress, or not started by a specified date range to determine if the project is on schedule. If more tasks are behind schedule than not, this dashboard will inform the project which tasks and team members need the most support to get back on schedule.

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Manage your projects

Now let's say a project manager wants to manage multiple projects with this to-do list. The project to-do list can track a series of sub-projects as part of the overarching project here. This dashboard works the same as the weekly and monthly to-do lists, with one exception: The project manager can break each sub-project out across a series of metrics to evaluate how each project compares to one another. Since it's helpful to break complicated tasks into simpler sub-tasks, this to-do list is useful for both managing large teams and managing long-term assignments.

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Manage yourself

Now, what if you want to manage your personal to-dos or one-off tasks? A simple to-do list allows you to add your to-dos, their due date, and their priority. When a task is completed, simply check it off. If new tasks are added that are more important, simply drag them to the top of the list. The dashboard at the top visualizes completed and non-completed tasks by their priority level, as well as by their due date. As tasks are checked off, the dashboard updates accordingly, giving you relief that your tasks are on target and not piling up.

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For more complicated tasks that take time to complete, use the status to-do list and update the completion bar as progress is made. The total percent complete chart tallies the total percentage towards completion of all the tasks, so as progress is made across multiple to-dos, it's visually represented even if tasks aren't finished outright.

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Last, a daily to-do list logs each occurrence of an activity you want to accomplish each day, each week, or each month based on the frequency column. As more activities are logged, the accumulated progress grows and changes color so you can see your progress towards your goals increase over time.

Because prioritization is the most critical factor between you and your goals, each to-do list and dashboard in this spreadsheet accounts for priority in some way. However, if you truly want to prioritize, the priority to-do list breaks tasks out in a visually simple way, so your high-priority tasks come first, followed by your medium and low-priority tasks. This helps accomplish Warren Buffett's 5/25 method… write your top five in the high-priority section, and delete the rest of the to-do list.

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When it comes to today's difficult-to-navigate work-life balance, you need to do lists that work for you instead of working against you. With them, you can get more done and better manage your teams, stress levels, and overall mental health. You can download and customize this To Do List Spreadsheet to save time and hours of work doing just that. Now, for the top strategies to navigate and balance all of the competing priorities of life, check out our book summary of the book How Will You Measure Your Life by Clayton Christenson.

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